DATA PROTECTION POLICY UNICA

1. INTRODUCTION

UNICA places great importance on the secure, transparent and confidential collection and processing of your personal data. In particular, we want to protect the data of our clients, suppliers, health care professionals, employees and other contact persons against loss, leaks, errors, wrongful access or unlawful processing. By means of this Data Protection Policy we wish to inform you about the collection and processing of your personal data. We ask that you read this Data Protection Policy carefully, since it contains essential information about how your personal data are processed and for which purposes. By communicating your personal data, you expressly declare that you have taken knowledge of this Data Protection Policy and that you accept it, as well as the processing itself.

2. SCOPE OF APPLICATION

This Data Protection Policy relates to all businesses and services that are provided by (or to) us and to all activities that we perform generally.

3. CONTROLLERS

The following company is the controller of your personal data: UNICA NV/SA, with registered office at Wahislaan, 23, 1030 Brussels, Belgium, and with Belgian company number 0414.469.617. When collecting and processing your personal data, we respect the Belgian regulations on the protection of personal data, as well as the European General Data Protection Regulation (“GDPR”).

4. PERSONAL DATA

Depending on your activities and your relationship to our company, we will be processing your personal data. We wish to point out that you bear responsibility for all of the data that you provide to us and that we rely on the accuracy thereof. If your data should no longer be up-to-date, we ask you to report this to us as by return message. You are not obliged to communicate your personal data, but you understand that the execution of certain services or our collaboration can become impossible if you do not agree with the collection and processing of personal data.

5. PERSONAL DATA, PROCESSING PURPOSES AND LEGAL BASIS

5.1 Data of clients

Within the framework of our services and activities, we collect and process personal data of our clients and principals, their personnel, employees, agents and other useful contact persons. We process the following personal data: personal identification data, financial identification data, data concerning solvency, financial transactions, professional activities, agreements and settlements, company number, client number, etc. The purposes for such processing are the execution of the agreements with our clients, our client management, the bookkeeping, dispute management, safety, and direct marketing activities such as the sending of promotional or commercial information or use on social media. The legal bases are the execution of the agreement, compliance with statutory and regulatory obligations and/or our legitimate interest. For direct marketing activities by e-mail (such as a newsletter or invitation for events) consent will always be requested, and it can also be withdrawn at any time.

5.2 Data of suppliers and subcontractors

We collect and process personal data of our suppliers, subcontractors, agents and distributors, their personnel, employees, agents and other useful contact persons. We process the following personal data: personal identification data, financial identification data, data concerning solvency, financial transactions, professional activities, agreements and settlements, company number, supplier number, etc. The purposes for such processing are the execution of the agreement, the management of the suppliers, the bookkeeping and direct marketing activities such as the sending of promotional or commercial information, safety and supply management. The legal bases are the execution of the agreement, compliance with statutory and regulatory obligations and/or our legitimate interest.

5.3 Data of personnel

We process the personal data of our employees within the framework of our personnel management and the payroll administration.

5.4 Website visitors

We may collect and process personal data as well as use “cookies” with regard to the visitors of our websites (www.unicalaundrysystems.com; www.unicalaundrysystems.be; www.unica-online.be). For more information about this processing of personal data, we refer to the specific cookie policy as published on this website.

5.5 Other data

Along with the above-mentioned data, we also process personal data of others, such as possible new clients/prospects, applicants, visitors, useful contacts within our sector, network contacts, etc. The reasons for such processings are in the interest of our activities, direct marketing and public relations. The legal basis is our legitimate

interest or, in some cases, the execution of an agreement.

6. DURATION OF THE PROCESSING

The personal data are kept and processed by us for a period that is necessary in function of the purposes of the processing and the relationship (whether or not contractual) that we have with you. Your data will in any case be removed from our systems after a period of 5 years after termination of the agreement, the file, the collaboration or the project, except with regard to those personal data that we, on the basis of specific legislation, must preserve for a longer period or in the event of an ongoing dispute for which the personal data are still necessary.

7. RIGHTS

In accordance with and subject to the Belgian data protection legislation and the provisions of the GDPR, we hereby inform you that you have the following rights: -Right to access and inspection: You have the right to access, free of charge, the data we have about you, and to check for what purposes they are used. -Right to rectification: You have the right to rectify (correct) inaccurate personal data, as well as to complete incomplete personal data. -Right to data erasure or restriction: You have the right to ask that we erase your personal data or restrict the processing thereof in the circumstances and under conditions set by the GDPR. -Right to data portability: You have the right to obtain in a structured, common and machine-readable form the personal data you supplied to us. You have the right to transfer these data to another party responsible for the processing. -Right to object: You have the right to object to the processing of your personal data on serious and legitimate grounds. -Right to withdraw consent: You have the right to withdraw the consent given by you. -Automated decision-making and profiling: We confirm that the processing of your personal data does not include profiling and that you are not subject to fully automated decision-making. You can exercise these rights by contacting info@unicalaundrysystems.com or sending a letter to Wahislaan 23 1030 Brussels Belgium.

Formulario de contacto

Cuando rellena el formulario de contacto, conservamos su nombre, su empresa, su dirección de correo electrónico, su número de teléfono, su país, su mensaje, el idioma de la página, la hora de envío y la dirección IP desde la que se envió el formulario. Esos datos se almacenan en una base de datos en Cloudflare y se envían al mismo tiempo por correo electrónico a info@unicalaundrysystems.com. Los utilizamos únicamente para responder a su consulta; no se ceden a terceros ni se emplean con fines publicitarios. Una consulta se conserva 24 meses como máximo y se elimina automáticamente después. Puede consultar, rectificar o suprimir sus datos escribiendo a info@unicalaundrysystems.com.